Keeping your student active…

We are happy to partner with vendors in your community. This means your local piano teacher, dance or art studios, martial arts instructors and more can be approved to be paid through the use of your Learning Fund.

Becoming a vendor is easy.

This partnership can be made simply by completing the application below. Additionally, families are invited to share this page with any vendor they wish to use. Once approved, EPIC Charter School will add vendors to our website. Students enrolled in the EPIC One-on-One Program may use Learning Funds to pay for services at these locations, but are not limited to only those listed. We are currently in the process of approving vendors in your area now!

If you have questions about this process, please email us by clicking here.

Click here to download W-9 Form Click here to download Live Scan Form Click here to download Vendor Contract

Please complete and upload your signed Vendor Contract and W9 form. Print the Live Scan form and take to a Live Scan agency to complete Live Scan process. IMPORTANT: THIS FORM IS FOR VENDORS ONLY.


    Parents of Epic students are prohibited from being paid vendors for Epic unless their business possesses an Employee Identification Number (EIN). Under NO circumstances can parent vendors include their own children on invoices submitted to Epic.

    The Learning Fund will NOT:

    • cover the cost of uniforms and/or costumes or equipment/instrument purchases. (Rental costs of items MAY be considered.)

    • pay yearly/semesterly invoices.

    Families receiving services are responsible for paying the remainder of a balance once their Learning Funds have been expended (or frozen for disciplinary reasons by school administration.)

    Please be advised that invoices need to include all of the following information in order to be processed in a timely manner. Failure to include any of these items may result in delayed payment for your services:

    • Name of your Company
    • Full contact information (phone, address, email, website, etc.)
    • Name of Student
    • Date of services provided
    • Description of services provided
    • Fee for each listed service

    Invoices for June, July, or August, must be turned in before May 31st of that year in order to facilitate payment before the beginning of the following school year.

    Payments should be expected in approximately 30 days of invoicing.